Asana’s May 2025 updates make teamwork simpler, faster, and smarter. From Microsoft Teams to AI, all your tools now work together more seamlessly than ever. Here’s a comprehensive overview of the most important improvements:
Asana Inbox Notifications Now in Microsoft Teams
You can now receive and respond to your Asana Inbox notifications directly within Microsoft Teams. Whether it’s new tasks, comments, mentions, or status updates, you’ll stay up to date and take action without leaving Teams.
Notification types include:
- New task assignments
- Comments and @mentions
- Due date reminders
- Status updates
- Daily summaries
Manual Rules for Multiple Tasks
With the new manual rule triggers, users can now select multiple tasks and apply a rule to all at once. This improves automation, especially in large projects.
Benefits:
- Time savings through batch actions
- Process consistency across multiple tasks
- Real-time flexibility without automatic triggers
Improved Mobile Task View with Haptic Feedback
Asana has optimized its mobile interface for better performance and interaction. Faster load times and new haptic feedback make task management on mobile smoother and more intuitive.
Saved Tabs Now Available on iOS
Saved project views—such as List, Board, Calendar, or Timeline—can now be customized, named, and accessed on iOS devices. This makes mobile project management even more convenient.
Access Requests on Mobile
Review and approve project/task access requests directly from your iPhone or iPad. Notifications appear in your mobile Asana Inbox, allowing for immediate action.
Custom Working Hours
Set specific working days and hours for your team with custom work schedules. This improves planning accuracy and helps manage workloads based on real availability.
Benefits of custom work schedules:
- Realistic time planning: Tasks and deadlines are scheduled based on the team’s actual working days and hours.
- Efficient resource usage: Helps avoid overload by taking each team member’s true availability into account.
- Greater transparency: All team members clearly understand expected working times and can coordinate tasks accordingly.
Central AI Control via Admin Console
Admins can now centrally toggle all AI features on or off. Once enabled, Asana AI includes:
- Smart Charts: Automatically generate charts based on natural language input
- Smart Chat: Intelligent chat feature for quick information and answers
- Smart Editor: Enhanced text editing with AI support
- Smart Fields: Automatic suggestions for custom fields
- Smart Goals: Intelligent goal tracking and management
- Smart Projects: Optimized project suggestions based on work patterns
- Smart Rule Creator: Create rules with AI assistance
- Smart Status: Automatic status updates for projects
- Smart Summaries: Summarizations of tasks and projects
- Asana AI Studio: No-code builder for intelligent workflows
Benefits:
- Centralized control
- Full transparency
- Efficient configuration for the entire organization
Dynamic Slack Messages with Asana Variables
Slack messages triggered by Asana rules can now include dynamic fields such as:
- Task name
- Description
- Assignee
- Due date
- Custom fields
This makes messages more contextual and automated.
Advanced People Filtering: Up to 100 Users
Filter by up to 100 people at once in Lists, Boards, Portfolios, and My Tasks. Sort by Assignee, Creator, Owner, or custom person fields for more efficient views in large teams.
Asana AI Studio: No-Code Smart Workflows
Build AI-powered workflows using natural language and Asana’s rule engine—no coding required. Automate repetitive tasks, create summaries, rename items, and more.
Usage Insights for Asana AI Studio
Track AI usage with new filters in the admin console:
- By user: See who uses AI Studio the most
- By workflow: Identify workflows with the highest credit usage
Asana AI Can Analyze Cloud Attachments
AI Studio now reads and processes content from Google Drive, OneDrive, and SharePoint attachments. Use this for more intelligent, document-aware automations.
Prebuilt AI Rules in Asana AI Studio
Use ready-to-go AI rules directly from the rule library. Automate:
- Task renaming
- Summary creation
- Request prioritization
- Automatic comment translation
Dynamic Person Fields in Rules
Use dynamic fields in rule actions to automatically assign users based on context—e.g., assign a task to the creator or update custom person fields automatically.
Real-Time Exports for Power BI and Tableau
Export up to 1,000 tasks instantly to Power BI or Tableau. Create dashboards with live Asana data for better and faster decision-making.
Faster Data Refresh for BI Connectors
Enterprise users now benefit from 12-hour (instead of 24-hour) data caching for Power BI and Tableau integrations—ensuring fresher insights.
Custom Number Formats for Formula Fields
Customize number displays in formula fields—control units, decimal places, and formats. This improves clarity and data consistency across projects.
Script Actions with Node.js for Custom Automation
Leverage Node.js in Asana rules with Script Actions to automate workflows using the Asana API. Create, update, or comment on tasks based on precise conditions. For more on Script Actions, check out the latest blog post on this topic on the NetFlows Blog.
Need More Details? Find helpful summaries of recent updates in the NetFlows Blog.
For full documentation, visit: Asana Release Notes or the Asana Help Center.
